At A1 Career Services , we are dedicated to . We foster a collaborative and dynamic environment where every team member plays a vital role in our success. We are looking for a highly organized and proactive individual to join our team and help us maintain efficient and smooth office operations.

Position Summary

The Office Assistant / Administrative Assistant is the backbone of our office, providing essential support to ensure our day-to-day operations run seamlessly. This role is perfect for a detail-oriented problem-solver who thrives in a fast-paced environment and is committed to providing excellent support to our team and clients. The ideal candidate will be a reliable professional with strong communication skills and a passion for helping others.

Key Responsibilities

Administrative & Clerical Support:

• Answer, screen, and forward incoming phone calls in a professional manner.

• Greet and assist visitors at the front desk, creating a welcoming environment.

• Manage incoming and outgoing mail, packages, and courier deliveries.

• Perform accurate data entry and maintain digital and physical filing systems.

• Provide general support to visitors and employees.

Office Management:

• Maintain office supply inventory by checking stock, anticipating needs, and placing orders.

• Ensure common areas (e.g., conference rooms, kitchen) are tidy and well-maintained.

• Coordinate with vendors and building management as needed.

• Operate and perform basic maintenance on office equipment (printers, copiers, etc.).

Scheduling & Communication:

• Schedule and coordinate meetings, appointments, and travel arrangements for team members.

• Book conference rooms and set up audio/visual equipment for meetings.

• Prepare and distribute correspondence, memos, and forms.

• [Optional] Assist in the preparation of regularly scheduled reports and presentations.

Team Support:

• Assist in the onboarding process for new employees (e.g., preparing desks, setting up credentials).

• Help plan and organize company events and meetings.

• Collaborate with other administrative staff to support cross-departmental needs.